Monthly Dues Processing

  • health club software eftFlat Fee Billing – No Percentage
  • Low Rates on Credit Cards
  • Unlimited EFT / Credit Card Transactions (merchant fees apply*)
  • Monthly Reporting for Billing and Settlements
  • Statement Processing

All you have to do is set up all the members in our system to have their dues amount drafted from their bank accounts or charged to their credit cards, and Club Systems will process monthly Electronic Funds Transfers (EFTs) and credit cards and settle all funds to your account. You manage your member data: all contract entry and changes to member accounts – such as new address, cancellations, etc.

*Club Systems Basic Offer package price does not include credit card merchant fees.

Features and Support Services

FLAT FEE BILLING
Because Club Systems is a flat fee billing company, we do not charge a per-item transaction or decline fee, nor do we take any percentage of the drafted amount. Using our software, you retain your members’ credit card, bank checking or savings account number, and Club Systems will automatically draft them for their monthly (or at whatever time interval you set up) dues. In the amount to be drafted each month, you can also include the amount of any add-on services plus the balance for purchases made in the facility on their club account.

LOW RATES ON CREDIT CARDS
Because we process dues for over a thousand clubs and facilities across the United States, we have the ability to offer all our clients a preferred rate. While merchant account rates can be high, we keep them at a minimum for you.

UNLIMITED EFT/CREDIT CARD TRANSACTIONS
Whether you’re drafting dues for 5, 500, or 5000 members, we still charge the same flat fee of $199 per month. You can run unlimited transactions drafting from your members’ banking accounts or charging to their credit cards. We offer all our clients – big or small – the same level of service and attention.

MONTHLY REPORTING FOR BILLING AND SETTLEMENTS
We make sure you get a monthly accounting report of the dues we drafted.

Included in Standard and Full Service, Club Systems provides an itemized listing of all bank EFTs and credit cards processed for each batch billing cycle. A deposit settlement spreadsheet is also created and made available online within 2 business days of each draft cycle. We sum all EFT and credit card totals, return item fees and service charges to equal your total deposit, so you know exactly what to expect in your account following the draft.

STATEMENT PROCESSING
Though our software does provide you the ability to print your own billing statements, Club Systems will be glad to assume this back office task (provided at a reasonable additional fee or included with the Full Service package), freeing you and your staff from this time consuming monthly chore.

Unlike our competitors, we do not send just a coupon book to your member. Each month, your customer will receive a current billing statement with the past 30 days account activity and their current balance. Pricing is nominal and includes only the cost for postage, statement and envelope.